Make your work with Dynamics NAV easier with these shortcuts

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Top up your experience and make your work in Dynamics NAV easier with these shortcuts. This post is about keyboard shortcuts for filter & searching data in Dynamics NAV.

The Filter (formerly known as quick filter method) is an extremely useful for searching and filtering data.  Here are various filter methods which you can use:

Meaning Sample Expression Records Displayed
An indefinite number of unknown characters *Co* Text that contain “Co”
*Co Text that end with “Co”
Co* Text that begin with “Co” (classic client)
And >2000&<1000 Numbers that are less than 2000 and greater than 1000.  The & sign cannot be used by itself with numbers because no record can have two numbers.
Case insensitive @man* Displays results that start with man and are case insensitive
Date specific expressions 07 In a date field, this will display the day in the current month and year, i.e. 03/07/17
0307 In a date field, this will display the month and day in the current year, i.e. 03/07/17
P8 In a date field, this will display the first through last day of a period E.g. 08/01/15..08/31/15
Either/Or 1100|2100 Those with the numbers 1100 or 2100
Exact character match ‘man’ Text that matches ‘man’ exactly and is case sensitive.
Interval 1100..2100 Numbers 1100 through 2100
..2500 Up to and including 2500
..033117 Dates up to and including 03/31/17
P8.. Information for accounting period 8 and thereafter
Less than <1200 Numbers less than 1200
Less than or equal to <=1200 Numbers less than or equal to 1200
Not equal to <>0 All numbers except 0
Greater than >1200 Numbers greater than 1200
Greater than or equal to >=1200 Numbers greater than or equal to 1200
One unknown character Hans?n Text such as Hansen or Hanson
Example ExpressionCombinations 5999|8100..8490 Include any records with the number 5999 or a numberfrom the interval 8100 through 8490.
..1299|1400.. Include records with a number less than or equal to 1299 or a number equal to 1400 or greater (all numbers except 1300 through 1399).
Here are keyboard shortcuts to make your work easier:
Keyboard Action Action
Alt Display shortcut keys in the ribbon
Alt+F2 Toggle to display/hide FactBoxes
Alt+F3 Filter to currently selected field (e.g. customer name)
Alt+F4 Close window or close program
Alt+F6 Collapse or expand the active frame (e.g. expand “Invoicing” section in sales order)
Alt+F12 Optimize space for the current page
Alt+Left Arrow Go to the previous window in the navigation history
Alt+Right Arrow Go to the next window in the navigation history
Alt+Enter Move to the line below
Ctrl+F1 Collapse or expand the ribbon
Ctrl+F2 Create a new document
Ctrl+F3 Select Search pages
Ctrl+F4 Open related list editor (e.g. open posting group when field selected in sales order)
Ctrl+F7 View entries
Ctrl+F9 Release document
Ctrl+F11 Reconcile or split lines
Ctrl+F12 Select the address bar
Ctrl+C Copy
Ctrl+G Go to
Ctrl+E Export to Microsoft Office Excel
Ctrl+L Show links
Ctrl+N Create a new record
Ctrl+O Open the company
Ctrl+P Print
Ctrl+V Paste
Ctrl+W Export to Microsoft Office Word
Ctrl+X Cut
Ctrl+Z Undo
Ctrl+Page Down Display next document or card in a list
Ctrl+Page Up Display previous document or card in a list
Ctrl+Up Arrow Move up while the selected line stays selected
Ctrl+Down Arrow Move down while the selected line stays selected
Ctrl+Left Arrow Move to the first field on a line
Ctrl+Right Arrow Move to the last field on a line
Ctrl+Alt+F1 Open the About this Page/Report window (shortcut is commonly used by other programs e.g. Intel graphics. You may have to disable these first.)
Ctrl+Delete Delete the selected line
Ctrl+Home Move to the first line in a list
Ctrl+End Move to the last line in a list
Ctrl+Enter Save and close window (equivalent to choosing the OK button)
Ctrl+Insert Insert new line
Ctrl+Shift+F3 Select Limit totals to (e.g. chart of accounts)
Ctrl+Shift+A Clear all filters (e.g. when opening report)
Ctrl+Shift+C Copy Rows
Ctrl+Shift+D Show dimensions
Ctrl+Shift+E Edit list
Ctrl+Shift+R View list
Ctrl+Shift+Q Collapse/expand a line in a hierarchy
Ctrl+Shift+V Paste rows
Ctrl+Shift+W Open current page (e.g. sales orders) in a separate window
Ctrl+Shift+Enter Save and close the window (e.g. saves new item being created) and opens a new window (e.g. new item)
F1 Open Help
F2 Edit
F3 Select Type to filter (field filter)
F4 Drop-down or look up to select
F5 Refresh the active window
F6 Go to the next frame
F7 Display statistics
F8 Copy the field above
F9 Post
F10, Alt Select the menu bar and display access keys
F12 Select the navigation pane
Shift+F1 View error message
Shift+F3 Select Show Results (FlowFilter)
Shift+F4 Open a lookup window (from an ellipsis button)
Shift+F6 Go to the previous frame
Shift+F7 Open the related card
Shift+F8 Drop-down or look up to view
Shift+F9 Post and print
Shift+F10 Display a shortcut menu
Shift+F11 Apply entries, get source documents, or get warehouse documents
Shift+F12 Open the Role Center from the navigation pane
Shift+Tab Move to the previous field
Tab Move to the next field on non-line FastTabs
Delete Clear selected text
Esc Close the window or undo the data entry
End Move to the last field on a line
Home Move to the first field on a line
Enter Move to the next editable field

Hope these will help you in bringing the best out of Dynamics NAV.

In case of any query, feel free to reach us.

About Nilesh Gajjar

My name is Nilesh Gajjar. Working as Microsoft Dynamics NAV Technical Consultant Technical Team Lead at Intech-Systems Pvt. Ltd. in Ahmedabad since 2012.This is my blog where I post things related to Microsoft Dynamics NAV, I am hoping you find useful and interesting things here.
Technical Team Lead

My name is Nilesh Gajjar. Working as Microsoft Dynamics NAV Technical Consultant Technical Team Lead at Intech-Systems Pvt. Ltd. in Ahmedabad since 2012.This is my blog where I post things related to Microsoft Dynamics NAV, I am hoping you find useful and interesting things here.

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